ARTICLE IV BOARD OF DIRECTORS
Section 1 Structure of Officers: There
will be five seats on the Board of Directors, which will be elected at the
annual meeting. The Board is responsible for overall policy and direction
of the group. The Board will appoint and delegate day-to-day responsibility
to an Executive Director. All members of the Board of Directors will occupy
a seat on the Executive Board Committee.
Section 2 Eligibility: Board
of Director Members must have been a member in good standing of the Hoop
Historians for at least three consecutive years prior to serving on the
Section 3 Terms: All
Board members shall serve one or two-year terms, but will be eligible for
re-election without limitation.
Section 4 Board elections: New
directors and current directors shall be elected or re-elected by the entire
membership of those present at the annual meeting. Directors will be elected
by a simple majority of members present at the annual meeting. The
candidates receiving the highest amount of votes will be elected. In the
event of a tie in voting for one of the remaining positions, an additional
election run-off will be held with those individuals.
Section 5 Nomination procedures: Nominations
to the Board of Directors shall be accepted by the Executive Director prior
to March 1 from any member.
Section 6 Chairman of the Board:
Once the Board of Directors has been elected, the Board will appoint an
individual from the Board, who will serve as chairperson of the Executive
Committee. This individual will be the leader of the Board of Directors and
will ensure that the group abides by its bylaws and established policies.
Section 7 Electronic voting: Board
of Directors may vote on issues and set policy of the group by means of
electronic communication (e-mails) and/or telecommunication voice votes to
expedite election procedures.
Section 8 Vacancies: In
the event of a vacancy on the Board of Directors, the seat(s) will remain
open until the next annual meeting.
ARTICLE V EXECUTIVE DIRECTOR
Executive Director: The
executive director is appointed by the Board of Directors. There is no term
limit for this position. The executive director has day-to-day
responsibilities for the group, including carrying out the groups goals and
policies. Those duties include, but are not limited to: providing timely
communication to members and Friends of the Hoop Historians, through
newsletters, website updates, and e-mails; maintaining an active membership
roster of members in good standing and Friends of the Hoop Historians;
collection, deposit and bookkeeping of financial records (including
membership dues status) and providing a monthly financial statement to the
Board of Directors for review; processing and distribution of new membership
applications; producing and distributing annual membership directory
materials; and any other duties assigned by the Board of Directors.
Section 2 Committee membership:
The Executive Director will be an ex-officio member of all committees and
will have no voting privileges on those committees.
Section 3 Annual Meeting:
The Executive Director will chair the annual meeting and conduct all
parliamentary and voting procedures at the meeting.
ARTICLE VI COMMITTEES
Committee formation: All
committees listed in Article VI will be standing committees. The Executive
Committee may create additional permanent or temporary ad hoc committees as
needed. The Chairman of the Board with concurrence by the Board appoints
all committee chairs. Committee chairs must have been a member of the Hoop
Historians for a minimum of two (2) years. All members in good standing are
eligible to serve on any committee other than the Executive Committee.
Section 2 Executive Committee: The
Board of Directors and Executive Director will serve as the members of the
Executive Committee. Except for the power to amend the Constitution and
bylaws, the Executive Committee is authorized to make decisions on behalf of
the entire membership.
Section 3 Compliance Committee: The
Compliance Committee supervises all aspects of finance, examines contracts
and assists with legal interpretation of the Hoop Historians. The committee
will also be responsible for an annual review (audit) of all financial
Section 4 Membership Committee: The Membership Committee is
responsible for review of new membership applications; and secures any
outstanding information from such applicants. The committee will also
assist with membership drive efforts of existing members in order to insure
that dues are collected by the imposed deadline.
Section 5 Public Affairs Committee: The Public Affairs Committee
works with media involvement for the promotion of the Hoop Historians. The
committee will also interact with local organizations for group involvement.
Section 6 Social & Entertainment Committee: The Social &
Entertainment Committee will focus on the location and reservation of the
Annual Welcome Dinner. In addition, the committee will provide assistance
with Final Four hospitality and assist with regional social gatherings
throughout the year as necessary.
ARTICLE VII AMENDMENTS
bylaws may be amended when necessary by a 75% majority of the entire
membership of the group.
Section 2 Effective Date:
Any proposed amendment to the Constitution and bylaws which receives the
necessary 75% vote majority of the entire membership of the group shall take
Bylaws Approved: 6/15/2009 -- Amended 6/3/2010
OPERATING POLICIES OF THE HOOP HISTORIANS
Annual Membership Dues -
An Annual Membership fee of $30 per individual will be collected on an
annual basis. Membership will run from May 1 to April 30 of each year.
Only members in good standing will be able to participate in officially
sanctioned Hoop Historians activities. Benefits of being a member include,
but are not limited to: Official Membership Card; Inclusion in Membership
Directory; Biography on Hoop Historians Website; Website Links to Your
Favorite Teams; Invitation to Annual Dinner; Full Voting Privileges;
Eligibility for Committee Appointments; Eligibility to purchase Hoop
Historians Merchandise at a discount; Eligibility for Ticket Opportunities
through Hoop Historians Networking. Individuals whose membership lapses
will be required to submit a $10 re-instatement fee. Approved:
March 30, 2006 -- Amended
June 15, 2009 -- Amended May 3, 2010 -- Amended April 2, 2016.
New Membership Criteria -
Individuals who apply for membership must include a
refundable $30 fee with their application. If they are selected, that fee
will go towards their annual dues payment for the following year. If the
individual does not get the sufficient number of votes, then the money will
be returned in full. New membership applications must be submitted to the
Hoop Historians no later than
March 1 of each year in order for the nomination to be voted upon at the
Approved: May 19, 2008 -- Amended April 2, 2016.
Honorary Membership Criteria
To qualify for an Honorary Membership, an individual must have distinguished
themselves by giving their time and service to promoting goodwill through
basketball (current or past employment), or have been recognized for their
contributions to the game of basketball (awards, appointments, or
meritorious service to the game). An individual must also have shared their
past basketball experiences with the Hoop Historians. Honorary Members may
or may not have met the qualifications for regular membership. Honorary
Members will receive all of the benefits of membership except that they will
be exempt from the membership fee, will have no voting privileges and their
personal information will not be included in the Membership Directory.
Individuals to be considered for Honorary Membership in the Hoop Historians,
must be nominated by a current Hoop Historians member and receive a 75%
affirmative vote of the eligible members present at the annual meeting. A
paragraph summarizing the reason for Honorary Membership consideration must
accompany the nomination request and be submitted to the Hoop Historians no
later than March 1 of each year in order for the nomination to be voted upon
at the annual meeting. Approved:
May 19, 2008.
Final Four Ticket Distribution Policy -
In the event that the Hoop Historians Networking secures Final Four tickets,
extra Final Four Tickets will be available on the Saturday of the
semi-finals at 10:00 AM at a site to be determined. Hoop Historians members
in good standing will have the opportunity to purchase tickets. You must be
present at the time of the distribution and all purchases must be made in
cash in full. Priority will be given on a seniority basis to members in
good standing and will be available to those in need of tickets. If all
members present at the distribution have tickets, any additional tickets
will be offered at that time to Friends of the Hoop Historians. It is
understood that tickets should be utilized for Hoop Historians members and
Friends of the Hoop Historians. Individuals who purchase extra tickets
through the Hoop Historians and are found to have resold their tickets at a
profit will be excluded from all future ticket opportunities to purchase
tickets with assistance from the Hoop Historians. Approved:
March 30, 2006 -- Amended June 15, 2009.